Image # Expand How Does Microsoft 365 Universal Print Work? (Image Credit: Microsoft) Adding Universal Print printers to Windows 10 devices Admins can also cancel active print jobs. Reports include printer usage and user usage, both for the last 30 days. Reports showing print job history can also be downloaded. Universal Print lets admins see the status of print jobs. Again, this can be done in the admin portal by selecting the printer and then clicking Share Printer. Printers are only discoverable by users once they have been shared. Additional users or groups must be explicitly granted permission in the administrative portal. For a complete list of the settings and metadata that can be configured, see Microsoft’s website here.īy default, Universal Print only gives admins permission to access printers. For example, an administrator can set the printer location and color configuration. Microsoft 365 administrators can define printer metadata settings and default preferences. Managing Universal Print printer settings and access control
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Microsoft says that some of its partners are offering appliance devices that can be used instead of the Universal Print connector, but it doesn’t provide any further details. The connector should be installed on a computer running Windows where the printers you want to share are installed.
In the meantime, the Universal Print connector is required to make the solution work. But manufacturers are planning to release new models and updates to existing printer firmware to support the Universal Print protocol. In-market printers don’t currently support connecting to Universal Print directly.
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